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Regarding the cooperation of the JAIST Repository and Faculty Database System. (from April 28, 2010)



After the published paper data-entry page, the registration review page will open in the Faculty Database System. In the review page, you are asked whether you submit your article to the JAIST Repository. Then, you can add information such as publisher, keywords, abstract and etc. and upload the paper for the submission. The details are available at this page.

   [Faculty Database System] https://dbsvr.jaist.ac.jp:4446/faculty/menu.toppage


   JAIST Repository Homepage | About JAIST Repository

●Overview

●Frequently Asked Questions
1. Paper submission

Q1-1. How can I add repository data and upload an article when I already registered the article data in the Faculty Database System?

Q1-2. When I enter article data, repository data text boxes such as publisher, paper upload and keyword etc. are not displayed in the registration review page.

Q1-3. I register article data to the Faculty Database System when a paper is accepted(before publication). When should I register the repository data such as publisher, keywords, abstract and etc. and upload the paper?

Q1-4. When I registered repository data as [PENDING], how can I change the repository data from [PENDING] to [SUBMIT] and upload the paper?

Q1-5. How can I add repository data and upload article from CSV File Upload(Replace) page?

Q1-6. Where can I find publisher's copyright policies and what type of paper I can upload to the repository?

Q1-7. How Can I replace uploaded article?

2. After paper submission

Q2-1. When my submitted paper will be deposited to the repository?
Q2-2. Where can I find my article list in the repository?

Answer1: Paper submission

Q1-1. How can I add repository data and upload an article when I already registered article data in the Faculty Database System?

A1-1. You can add repository data and upload article in the EDIT/DEL of Published Paper page.


Q1-2. When I enter article data before, repository data text boxes such as publisher, paper upload and keyword etc. are not displayed in the registration review page.

A1-2. On the Faculty Database System, publication data submission is acceptable after the year prior to the first preceding fiscal year because of the registration processing to the repository.

If you want to submit a paper before that, please send the file as e-mail attachment to kanri@jaist.ac.jp or let us know the URL if it is available on a website.

Q1-3. I register article data to the Faculty Database System when a paper is accepted(before publication). When should I register the repository data such as publisher, keywords, abstract and etc. and upload the paper?

A1-3. Choose PENDING in JAIST Repository checkbox in the registration review page. Please register repository data such as publisher, keywords, abstract and etc. and upload the paper after publication.


Q1-4. When I registered repository data as [PENDING], how can I change the repository data from [PENDING] to [SUBMIT] and upload the paper?

A1-4. You can add repository data and upload article from the EDIT/DEL of Published Paper page.


Q1-5. How can I add repository data and upload article from CSV File Upload(Replace) page?

A1-5. After uploading of CSV data from CSV File Upload(Replace) page, CONFIRM /EDIT page will open and you can add repository data and upload article.



【About CSV Format】


You can upload the new format (added Data ID and Repository Flag) and old format as well.


【About CONFIRM /EDIT page】



Q1-6. Where can I find publisher's copyright policies and what type of paper I can upload to the repository?

A1-6. When you enter a publisher name in the review page of the Faculty Database System, selectable type of paper and the conditions will be displayed automatically.

Some of the publisher's copyright policies are NOT checked yet. so,if you want to deposit an article to the repository and publisher of the article is not in the publisher's text box, please enter the publisher name and then upload the paper which you have(publisher's PDF or Post-print version of the paper). JAIST Library will check the publisher copyright policies and deposit the paper to the repository, if it is permitted.




Q1-7. How Can I replace uploaded article?

A1-7. You can replace uploaded article in the EDIT/DEL of Published Paper page.


Answer2: After paper submission

Q2-1. When my submitted paper will be deposited to the repository?

A2-1. After the copyright and metadata etc. are confirmed by the library, the submitted paper will be deposited to the repository. We plan to add the submitted papers to the repository twice a year by the following schedules. Please note that you may not be able to deposit some papers to the repository if the publisher is NOT permitted to do it.

  【Schedule】
   - Papers submitted by the end of June will be archived in JAIST Repository by the end of August.

   - Papers submitted by the end of December will be archived in JAIST Repository by the end of February.

* We will let you know when your paper is available on the repository.


Q2-2. Where can I find my article list in the repository?

A2-2. There is link to the faculty's article list has been added to each of the article information page. You can access your article list when you click the author name.

 e.g. When you click the author name in the following page, you can see her article list.
    https://dspace.jaist.ac.jp/dspace/handle/10119/8458

In addition, the link of this faculty's article list has been added to each of the faculty's profile webpage as well.



Contact: Library Information Section, Research Affairs Department
  If you have any questions regarding the JAIST Repository, please contact at kanri at jaist.ac.jp

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